Minutes from 10/26/04 PGG Meeting on Fundraising
Attending: Alicia Brewer, Alyssa Melnick, Bonnie Wolfman, Sharon Vardatira, Ian Boyd, Tom Flittie, Jackie Churchill, Felicia Mednick, Dan Kramer, and Deborah Timberlake
Special Meeting held to discuss fundraising and goals for the current year; Sharon Vardatira facilitated this meeting. The net income for 2003-2004 was $6,410.93 from fundraising. Last month there was $5,464 in the PGG account.
- The following table shows income from 2003-2004, and projected income goals for 2004-2005
03-04 04-05
Recycling: 2,243 2,000 Brown Envelope fundraiser: 1,991 2,000 Scholastic Book Fair: 695 700 Yard Sale: 685 ----- Used Book Sale: 537 550 (with plant sale) Box Tops: 130 (? Same) Pennies for the Arts: 189 300 Credit Card Income: 41 40 Art Fundraiser: ----- 50 Ha-Ha Sisterhood/ Ice Cream Social: ----- 200
Discussion: Sarah Swartz is considering coordinating the Scholastic Book Fair, Ian will talk with her about what is involved in this. This would not happen until latter in the year.
An alternative to the Scholastic Book Fair would be a proposal by Susan Mcquaid’s sister, who is considering coordinating a book sale fundraiser that also solicits donations from local businesses, and running the sale as a side venture, being compensated with a percentage of the proceeds. Alyssa will look into this further."
Box Tops for Education are being collected in the Family Office.
Circus Smirkus is a fund raising venture that holds the potential for raising 4,000- 6,000 Dollars. It is Hosted by an Organization, for a minimum of 4 presentations, it requires a large sum of money in advance to bring the show in, and would need a group of people to work on it. It would be a summer activity. Tom has looked into it, and will research it further. It is no longer being sponsored by Habitat for Humanity, and Tom will look into why, as well as the time and money issues.
Pennies for the Arts: Sue Vegiard’s Class raised most of the money last year. Dan and Debbie will look at how this program can be more successful. Mary May sent information on a Puppet Show as a suggestion for the use of this money, which was approved ($125).
Recent Fires on North Pleasant Street have affected families at Mark’s Meadow; People will follow up with Yaldira Brown to provide support, which has been $250 in the past.
Sharon will look into AAEA grants, and is willing to assist with the application process.
Plan:
Activity Date People Accountable Recycling Year Round Tom
Brown Envelope Early to Mid Feb Tom
Scholastic Book Fair April Ian will talk with Sarah or Equivalent Swartz & Alyssa will talk
with Susan McQuaid
Use Book Sale May ? Tricia Everett & Sarah Stookey
Box Tops Ongoing Jackie Churchill
(sent out in March)
Pennies for the Arts Year Round Dan Kramer & Deb Timberlake
Community Programs Year Round Need to Recruit Coordinator (Target Credit Card, A to Z, Food for Thought Books, Big Y)
Art Fundraiser ASAP Alyssa Melnick
Ha-Ha Sisterhood Jan Sharon Vardatira and Betsy
? (Jenny Fabrizi to coordinate Ice Cream)
Circus Smirkus Summer 2005 Tom
or later
F/U AAEA Grant Sharon
MA Cultural Council & Need to Recruit Amherst Cultural Council Grants
Agenda for next Meeting: Recruiting a Fund Raising Coordinator, Room Parent Role, Grants for Teachers (akin to Wildwood), PGG meeting dates in 2005, Running the School Governance Council Election (Balloting, Counting Ballots, Timing of SGC elections) Yearbook, Class List, Newsletter/ email, Art Project update, Book Sale, Time at end of Meeting for New Items.)
The next meeting will be facilitated by Dan Kramer (or Debbie Timberlake). Please email any agenda items to Deborah.Timberlake@Verizon.net. Next Meeting is on November 1st at 6:30 PM, Child Care is Available